Roxbury High School Band Patron Association
a 501(c)3 Non-profit Organization
PO Box 195
Kenvil, NJ  07847

2008- 2009  Band Patron Association Committee Heads

Contact secretaries via email by clicking on their names.

President: Kenn Isakson  

Secretary of  Finance: Lori Lockwood

Secretary of Hospitality: Barbara Nowacki

Secretary of Association Fund Raisers: Nancy Young

Secretary of Student Fund Raisers: Tammy Pessolano

Secretary of Correspondence: Donna Zimmer

Secretary of Logistics: Pete Zimmer

Secretary of Membership: Cathy Cummins

Secretary of Publicity:  Dru Gaffney

Secretary of Uniforms: Annette Isakson and Lucy Kienzlen

Secretary of Grants: Ken and Annette Isakson

Tricky Tray: Nancy Young

Website: Jen Wasek

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Roxbury High School "GAELS" Band Patron Association Bylaws

ARTICLE I - NAME
SECTION I
The organization shall be known as the Roxbury High School "Gaels" Band Patron Association.

SECTION 2
The term band is defined as all student organizations participating at the high school in music programs under the direction of the Band Director ,Associate Band Director and Assistant Band Director.

SECTION 3
The term patron is defined as anyone who is interested in supporting the Roxbury High School Band Program under the guidelines of the school administration.

ARTICLE II - OBJECT SECTION 1
The object of the Association is to support the band program as sponsored by the Roxbury Township Board of Education by rendering appropriate support to the Roxbury High School Band Program. This support shall be executed as directed by the Roxbury High School Instrumental Department and shall not be in conflict with the policies of the Music Department, Roxbury High School or the Roxbury Township Board of Education.

ARTICLE III - MEMBERS SECTION I
Full membership is granted to parents and or guardians of present Roxbury High School Band Students, the Roxbury High School Band Director and Associate Band Director, Assistant Band Director the Lead Teacher of the Roxbury High School Fine Arts Department, and designated student representatives.

SECTION 2
Associate membership is restricted to the parents and or guardians of. past Roxbury High School Band Students, or supporters of the Band Program.

SECTION 3
Full members may attend General Meetings, may vote on business before the membership, and may hold the elective position of President and Secretary of Finance. Associate members may attend General Meetings, shall not vote, shall not hold elective office, but may serve in any Cabinet Position or committee.

ARTICLE IV - MEETINGS
SECTION I
General Meetings shall be held at least twice each school year, or as deemed necessary by the Board of Directors of the Association.

SECTION 2
The number of full members equal to 10% of the number of Band Students involved in the program, shall constitute a quorum for the transaction of business in any general meeting of the Association.

ARTICLE V - ELECTED OFFICIALS
SECTION 1
The elected Officers of the Association shall be: 1. President 2. Secretary of Finance

SECTION 2

A Nominating Committee consisting of the Lead Teacher of Fine Arts, the Band Director, & Associate Band Director shall submit two candidates for each position to the general membership for a vote. These candidates will be selected from applications received from the General Membership by a date designated by the Nominating Committee. selection of officers may take place at a General Meeting or through the mail by the designated date stated by Nominating Committee.

SECTION 3
Officers shall serve for a term of one year July 1 through June the 30th. Persons may serve as many terms as they are duly elected for.

SECTION 4
The newly elected officers ( officers elect) shall be invited to all Board of Directors Meetings. The officers elect shall be responsible for planning activities for the upcoming year while the current officers shall be responsible for completing plans for the present year. Current officers shall be responsible for the signing of all documents and checks until the officers elect assume full responsibility on July 1st.

SECTION 5
In the event of an office vacancy (except President) during the year, the Board of Directors shall appoint a member to fill that vacancy. In the event the office of President is vacated, the Secretary of Finance shall succeed to that office and a new Secretary of Finance will be appointed by the Board of Directors to fill that position for the remainder of the term.

ARTICLE VI - DUTIES OF OFFICERS
SECTION 1
The President shall preside at all General Meetings of the Association and serve as a standing member on the Board of Directors of the Association; shall perform such other duties as may be prescribed in these By-Laws or by the Directors, and shall coordinate the work of the Secretaries and committees of the Association in order that the objects may be promoted. He or she shall also serve as the principal and responsible point of contact between the Association and the Administration of the School.

SECTION 2
The Secretary of finance will balance books and disperse funds in accordance of instructions of the Board of Directors, shall have possession of a copy of the Certificate of Incorporation, shall update the Certificate of Incorporation by filing the annual report as required by the Secretary of the State of New Jersey, will submit to an audit by the Roxbury High School secretary for student fund extra-curricular accounts, shall stand in place of the President of the Association in the event of his or her illness, absence or inability of that officer to serve.

ARTICLE VII - CABINET SECRETARIES

SECTION 1
The appointed Cabinet Secretaries of the Association will be:

Secretary of Correspondence, Secretary of Membership, Secretary of Publicity, Secretary of Association Fund-Raisers, Secretary of Student Fund-Raisers, Secretary of Hospitality, Secretary of Logistics, Secretary of Uniforms

SECTION 2
A survey will be sent to all membership including incoming 8th grade parents during the spring each year. This survey will include descriptions of each committee and will ask for interest in serving as a officer (elective), cabinet secretary (appointed) or as a member of each committee. After a selection of Secretaries is made by the Board of Directors, each Secretary will be given a list of members who expressed interest in serving on their committee. Doubling should be avoided in order to involve as many members as possible.

SECTION 3
The newly appointed Cabinet will begin working with the present Cabinet as soon as selections are completed. The new Cabinet will be responsible for planning activities for the upcoming school year while the current Cabinet shall be responsible for completing plans for the present year.

SECTION 4
Secretaries shall be appointed for a term of one year July 1st through June the 30th.

SECTION 5
In the event of a Cabinet vacancy, a new secretary will be appointed by the Board of Directors.

SECTION 6
All Cabinet members will deliver to their successors all official materials no later than July 1 st.


ARTICLE VIII - DUTIES OF CABINET
SECTION 1
SECRETARY OF CORRESPONDENCE
a. to keep accurate records of Association meetings.
b. to conduct the general correspondence of the organization as designated by the Board of Directors including all general mailings to membership etc.

SECTION 2
SECRETARY OF MEMBERSHIP
a. to encourage participation of members to assist in band activities with special emphasis on incoming eighth grade parents.
b. to keep accurate records of membership including labels for all mailings.
c. to devise and implement a system to notify band membership of various activities and emergencies.

SECTION 3
SECRETARY OF PUBLICITY
a. to work with school-wide/town-wide/ state-wide media sources to encourage public support
of concerts, competitions and fund-raisers and to emphasize Instrumental Music Department accomplishments.
b. to organize and publish a newsletter informing the membership of the various activities of the Instrumental Music Department or Patron Association.

SECTION 4
SECRETARY OF ASSOCIATION FUND RAISERS
a. to organize the various fund-raisers that are run by the membership in accordance with Board of Directors guidelines with special emphasis on the Souvenir Ad Journal.

SECTION 5
SECRETARY OF STUDENT FUND RAISERS
a. to act as custodian of all student fund-raisers in collecting orders and funds.
b. to keep accurate records of all individual student accounts.

SECTION 6
SECRETARY OF HOSPITALITY
a. to be responsible for organizing and hosting all football half-time refreshments at home football games for band and visiting band.
b. to provide refreshments at various functions as designated by Board of Directors.

SECTION 7
SECRETARY OF UNIFORMS
a. to organize and execute all of the business dealing with the distribution and or maintenance of the uniforms for Concert, Marching/Color Guard, and Jazz Bands.

SECTION 8
SECRETARY OF LOGISTICS
a. to assistant directors and student Logistic Officer in loading and off-loading of equipment at various band functions.
b. to maintain and or construct equipment as deemed necessary.


ARTICLE IX - BOARD OF DIRECTORS
SECTION 1
The Board of Directors shall be composed of the Director of Fine Arts, the Band Director, and the Associate Band Director, who are appointed by the Roxbury Township Superintendent of Schools and the Board of Education.

SECTION 2
The elective Association officers of President and the Secretary of Finance will also be full voting members on the Board of Directors.
The Secretary of Correspondence will also be a standing member or this committee with no voting privileges.

SECTION 3
The Board of Directors shall have complete responsibility for the affairs of the Association and expenditures of the Association.

SECTION 4
The Board of Directors shall meet one week prior to all Association General Meetings and any other time deemed necessary.

ARTICLE X - DISSOLUTION CLAUSE
SECTION 1
Upon dissolution of the corporation, the Board of Directors shall, after payment of all liabilities, dispose of all assets of the Corporation conclusively for the purpose and in such a manner or such an organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify for exemption under Section 501 (c) (3) of the Internal Revenue Code of 1954.

ADOPTION - JANUARY 1, 1993.